invitation to tender
whole doc.
date:
tender no.
1. the people''s republic of china has-applied for a loan and creditfrom the world bank towards the cost of ________________ project. it isintended that part of the proceeds of this loan and credit will be appliedto eligiblepayment under various contracts for ____________ , __________,__________. tendering is open to all tenderers from eligible sourcecountries as definedunder the "guidelines for procurement" of the worldbank.
2. ________
__ company now invites sealed tenders from pre-qualifiedtenderers for provision of the necessary labour, materials, equipment andservices for the construction and completion of the project.
3. pre-qualified tenderers may obtain further information from, andinspect the tender documents at the office of: ________.
4. a complete set of tender documents may be obtained by anypre-qualified tenderer for the cost of rmb _________ or us $ ___________on the submission of a written application to the above.
5. all tenders must be accompanied by a tender security in anacceptable form and must be delivered to ________ comp
ny at theabove-mentioned address (refer to item 3) on or before ___________.
6. tenders will be opened in the presence of those tenderers''representatives who choose to attend at ____________ (time).
7. if a prequalified foreign tenderer wishes to form joint venturewith a domestic contractor, such a request will be considered if receivedwithin ______ days before the closing date for submission of tenders. theselected local contractor shall be subject to approval by the employer.
8. the pre-tender meeting will be held on __________ at the followingaddress: _________.&nb
sp;
instructions to tenderers
general1. description of works (sketch)
all tenderers shall have equal access for supply of domestic labourandmaterial.
the contractor shall make his own arrangements for the procurement oflocal labour, materials, transportation and other services.
the employer will assist contractor in locating potential number ofsuppliers for local labour, materials. the employer will also assist thecontractor in making his own arrangement for supply of fuel andexplosives.2. source&
nbsp;of funds
2.1 the people''s republic of china has applied for a loan and creditfrom the world bank (hereinafter referred to as the ifi) towards the costof ____________ project, and intends to apply a portion of the proceeds ofthe loan and credit to eligible payments under the contract for whichthese documentsare issued. payment by the ifi will be made only at therequest of the chinese government and upon approval by the ifi and will besubject in all respectsto the terms and conditions of the loan agreement.no party other than the people''s republic of&nbs
p;china shall derive any rightsfrom the loan agreement or haveany claim to the loan proceeds.
2.2 payment from the proceeds of the world bank loan will be limitedto goods produced in, and services supplied from, switzerland and themember countries of the world bank which have commercial relations withchina.
2.3 all costs not met by the ifi loan will be paid by the employerfrom funds allocated by the government of china.3. eligibility and qualification requirements
3.1 this tender is open to all pre-qualified tenderers from eligiblesource countries as&nbs
p;defined under the "guidelines for procurement" of theworld bank.
3.2 all goods and services to be supplied under this contract shallhave their origin in eligible source countries, and all expenditures madeunder the contract will be limited to such goods and services.
3.3 the origin of goods and services is distinct from the nationalityof the tenderer.
3.4 to be eligible for award of contract, tenderers shall haveprovided evidence satisfactory to the employer of their eligibility underclause 3.1 above, and of their capability and adequacy of resources toeffectivelycarry ou
t the contract. to this end, the employer and____________ company may, at any time prior to award of contract, requesttenderers to amplifyor update previously submitted prequalification data.all tenders submitted sha
【正 文】include the following information:
(a) copies of original documents defining the constitution or legalstatus, place of registration and principal place of business of thecompany, firm or partnership or, if a joint venture, of each party theretoconstituting the tenderer;
(b) the qualifications and experience of key personnel proposed foradministration and execution of the contract,&
nbsp;both on and off site, in theformat prescribed in schedule v;
(c) major items of constructional plant and equipment proposed for usein carrying out the contract in the format prescribed in schedule iv;
(d) a list of proposed sub-contractors in the format prescribed inschedule vi;
(e) information regarding any current litigation in which the tendereris involved;
(f) the details of the construction methods proposed.
3.5 for the purposes of sub-clause 3.4, tenderers who have beenpre-qualified may update and a
ugment the information supplied with theirapplication for pre-qualification, and, in particular, shall giveparticularsof work in hand at the date of tendering.
3.6 tenders submitted by a joint venture of two or more firms aspartners shall comply with the following requirements:
(a) the tender, and in case of a successful tender the form ofagreement, shall be signed so as to be legally binding on all partners;
(b) one of the joint venture members shall be nominated as sponsor;andthis authorisation shall be evidenced by submitting a power ofattorneysigned by legally authorised signatories of all the members
ofthe joint venture;
(c) the joint venture sponsor shall be authorised to incur liabilitiesandreceive instructions for and on behalf of any and all members of thejoint venture and the entire execution of the contract including paymentshall be done exclusively with the joint venture sponsor;
(d) all members of the joint venture shall be liable jointly andseverally for the execution of the contract in accordance with thecontract terms, and a relevant statement to this effect shall be includedin the authorisation mentioned under (b) above as well as in the form oftender and the for
m of agreement (in case of a successful tender); and
(e) a copy of the agreement entered into by the joint venture partnersshall be submitted with the tender.
3.7 domestic tenderers or combinations or joint ventures of domesticandforeign tenderers applying for eligibility for the application of a_____% margin of preference in the comparison of their tender with othertenders shall supply all information required to satisfy the criteria foreligibility as described in clause 29 of these instructions.4. cost of tendering
the tenderer shall&nbs
p;bear all costs associated with the preparation andsubmission of his tender and neither the employer nor his agent___________ company will in any way be responsible or liable for thosecosts, regardless of the outcome of the tendering process.5. site visit
5.1 the tenderer is advised to visit and examine the site of the worksandthe surroundings and to obtain for himself on his own responsibility,all information that may be necessary for preparing the tender andentering into a contract. the costs of visiting the site shall be at thetenderer''s own expense.
5.2 arrangements for a visit to site,
including transportation andaccommodation. will be made by the employer or his agent _________ companyand will be advised to tenderers at the pre- tender meeting, details ofwhich are given in clause 16 of these instructions to tenderers.,
5.3 the tenderer and any of his representatives will be grantedpermission by the employer or his agent ___________ company to enter uponits premises and lands for the purpose of such inspection by priorarrangement, but only upon the express condition that the tenderer and hisrepresentatives, will release and indemnify the employer or his agent___________ companyand its personnel from and
against all liability inrespect thereof and willbe responsible for personal injury (whether fatalor otherwise), loss of or damage to property and any other loss, damage,costs and expenses however caused, which, but for the exercise of suchpermission, would not have arisen.
tender documents6. content of tender documents
6.1 the set of documents issued to pre-qualified tenderers for thepurpose of tendering will cost rmb_______ or us $ ______ and will includethe stated number of copies of the following: number of copies description 1 volume 1 instru
tions to tenderers
conditions of contract:
part i--general
part ii--conditions of particular
application 1 volume 2 specification
(incl. list of drawings) 3 volume 3 form of tender andappendix thereto
form of tender security
bill of quantities
schedules of supplementary&nbs
p;information 1 volume 4 drawings
6.2 tender documents shall include any addenda issued prior to theclosing date of tenders in accordance with clause 8 and any minutes ofpre-tender meetings issued in accordance with clause 16 of theseinstructions to tenderers.
6.3 further copies of the documents may be purchased by pre-qualifiedtenderers for a non-refundable fee as follows: (sketch)
6.4 sub-contractors, manufacturers, suppliers and others who requirecopies of the documents shall not request them directly from _____________but shall obtain them only from pre-qualified tenderers.
&
nbsp; 6.5 on return of the documents in an undamaged and useable condition,either as part of a tender or otherwise, within the specified time limits,the tenderer''s pre-qualification fee will be refunded, as follows:
(a) tender submitted: _________________% refund of fee
(b) tender not submitted but ________________% refund of fee
documents returned prior to closing date of tender
6.6 the tenderer is expected to examine carefully all instructions,conditions, forms, terms, specifications and drawings in the tenderdocuments. failure to&n
bsp;comply with the requirements of the instructions totenderers wi
【正 文】be at the tenderer''s own risk. tenders which are notsubstantially responsive to the requirements of the tender documents maybe rejected.
6.7 the four volumes of the tender documents have been collated andbound by mechanical means and tenderers should check to ensure that theycontaina
【正 文】pages (which are numbered consecutively) and that allsupplementsreferred to are also included.7. clarification of tender documents
7.1 a prospective tenderer requiring any clarification of the tenderdocuments may notify ___________ i
n writing or by telex at the followingaddress: __________.
the employer or his agent _____________ will respond in writing to anyrequest for clarification which is received more than _____ days prior tothe deadline for submission of tenders. written copies of the response(including an explanation of the query, but without identifying the sourceof the inquiry) will be sent to all prequalified tenderers who have beenissued with tender documents.8. amendment of tender documents
8.1 prior to the deadline for submission of tenders, the employer may,foran
y reason, whether at its own initiative or in response to aclarification requested by a prospective tenderer, modify the tenderdocuments bythe issue of an addendum.
8.2 the addendum will be sent in writing or by telex or telegram toallpre-qualified tenderers who have picked up the tender documents andwill bebinding upon them. prospective tenderers shall promptlyacknowledgereceipt thereof by telex or telegram to ____________.
8.3 in order to afford prospective tenderers reasonable time in whichto take an addendum into account in preparing their tenders, the employeror his agent _________ may, at their discretion,&nb
sp;extend the deadline forthe submission of tenders in accordance with clause 19 hereof.
preparation of tenders9. language of tender
9.1 the tender and all correspondence relating to the tender exchangedby the tenderer and the employer or his agent __________ shall be inenglish. supporting documents and printed literature furnished by thetenderer with the tender may be in another language provided they areaccompanied by an appropriate english translation of pertinent passages.for the purpose of interpretation of the tender, the english version shallprevail.10. documents comprising the&nb
sp;tender
10.1 the tender to be prepared by the tenderer shall contain thefollowing:
the form of tender and appendix thereto;
the tender security;
the priced bill of quantities;
the schedules of supplementary information;
the information on eligibility and qualifications;
alternative offers, if any; and
any other information required to be submitted in accordance withthese instructions.
the forms, bill of quantities and schedules provided in volume 3 ofthese do
cuments shall be used without exception (subject to extensions ofthe schedules in the same format, and to the provisions of clause 14.2hereof regarding the alternative forms of tender security).
10.2 all documents issued for the purpose of tendering as described inclause 6.1 and addenda issued in accordance with clause 8 shall be deemedincorporated in the tender. tender documents not required to be signed andsubmitted in accordance with clauses 17 and 18 shall be returned to theoffice of issuebefore the expiry of the tender validity period, but mustnot be enclosed with
the tender.
10.3 tenderers shall submit with their tender a preliminary programmein the format required by clause 14 of the conditions of contract.
10.4 the successful tenderer will be required to revise or augment hisprogramme as set out in the contract.11. tender prices
11.1 unless explicitly stated otherwise in the tender documents, thecontract shall be for the whole of the works ______ as described in clause1 hereof, based on the schedules of unit rates and amounts submitted bythe tenderer.
11.2 the&n
bsp;tenderer shall fill in rates and amounts for all items ofwork described in the bill of quantities, whether quantities are stated ornot. items against which no rate or amount is entered by the tenderer willnot be paidfor by the employer when executed and shall be deemed coveredby the other rates and amounts entered in the bill of quantities.
11.3 all duties, taxes and other levies payable by the contractorunder the contract, or for any other cause, as at the date ________ daysprior to the date for submission of tenders shall be included in the ratesan
d amountsand total tender sum submitted by the tenderer, and theevaluation and comparison of tenders by the employer shall be madeaccordingly.
11.4 the rates and amounts entered by the tenderer shall be subject toadjustment during the performance of the contract in accordance with theprovisions of the conditions of contract. the tenderer shall completeschedule iii-price adjustment provisions and shall submit with his tendersuch other supporting information as is required under clause 70 of theconditions of contract.12. currencies of tender and payment
12.1 the unit rates and prices shall be quoted by the ten
der entirelyin rmb. a tenderer expecting to incur expenditures in other currencies forinputs to the works supplied from outside china (referred to as "theforeign currency requirements") shall indicate in schedule i of "foreigncurrency requirements" the percentage of the tender price (excludingprovisional sums) needed by him for the payment of such foreign currencyrequirements either (i)entirely in the currency of the tenderer''s homecountry or, at the tenderer''s option, (ii) entirely in us dollars, alwaysprovided that a tenderer expecting to incur expenditures in a currency orcurrencies other than those stated in (i) and (ii) above for
a portion ofthe foreign currency requirements, and wishing to be paid accordingly,shall so indicate the percentage portion in his tender. the percentageportion indicated shall remain fixed for the duration of the contract. theamounts in various currencies calculated on the basisof the percentagesindicated in the tender and by use of the exchange rates indicated insubclause 12.2 hereinafter, shall be used for the purposeofconversionand comparison of tenders pursuant to clause 70.
12.2 the rates of exchange to be used by the tenderer for currencyconversion shall be the governing selling rates published by the bank
ofchina on the date ______ day prior to the latest date for the submissionof tenders.if exchange rages are not so published for certain currencies,the tenderer sha
【正 文】state the rates used and the source. for the purpose ofpayments, the exchange rates used in tender preparation shall apply forthe duration of the contract.
12.3 the total amount of foreign and local currencies expected to berequired by tenderers shall be substantiated in schedules i and i(a)-foreign currency and local currency requirements, and the annexthereto, tenderers shall describe the manner in which su
ch foreign andlocal currencies are expected to be used, relating specifically, but notlimited to:
foreign currency
(a) expatriate staff directly employed on the works:
(b) social charges, insurance premiums and medical care related tosuch staff, and travel expenses between china and the country of origin;
(c) a list of the imported materials, both temporary and permanent,required for the works;
(d) depreciation and usage of plant and equipment, including spareparts, required for the works;
(e) insurance and fr
